top of page

Privacy Policy

Effective Date: 07/07/2025

1. Introduction

Burners Basecamp is committed to protecting your personal information and being transparent about how we collect, use, and safeguard data. This Privacy Policy explains how we handle your information when you visit our website, register for a camp, contact us, or engage with our services—whether as a parent, young athlete, adult paddler, coach, or partner.

By using our services, you agree to the collection and use of information in accordance with this policy.

 

2. Who We Are

Burners Basecamp is a high-performance freestyle kayaking and coaching organisation. We operate youth and adult camps, performance intensives, coaching weeks, and bespoke training across the UK and internationally.

Contact Details:
Burners Basecamp
Email: info@burnersbasecamp.com
Phone: +44 7775 762552

 

3. Information We Collect

We may collect the following types of information:

​

a. Personal Information

  • Full name

  • Date of birth and age

  • Email address

  • Phone number

  • Emergency contact details

  • Medical or health-related information (for camp safety purposes)

  • Paddling experience or skill level

  • Media consent (photo/video)

​

b. Usage Data

  • IP address

  • Browser type and device

  • Pages visited

  • Date and time of access

  • Site navigation data (via cookies or analytics tools)

​​

c. Payment Information

We may collect limited payment information (e.g., transaction ID) via secure third-party platforms (we do not store full card details).

 

4. How We Collect Data

Your data is collected when you:

  • Register for a camp, coaching session, or event

  • Fill in a contact or enquiry form

  • Subscribe to a newsletter or email update

  • Interact with us on social media

  • Visit our website (automated data collection via cookies and analytics)

 

5. How We Use Your Data

We use your data to:

  • Register participants for events and camps

  • Communicate important logistics and updates

  • Manage safety, health, and safeguarding requirements

  • Improve our services and programs

  • Share relevant performance content (with consent)

  • Send you updates, newsletters, or promotions (only if you opt in)

 

6. Legal Basis for Processing (UK GDPR)

We process your data based on:

  • Consent – e.g., for marketing communications or photo use

  • Contract – to deliver services you've registered for

  • Legal obligation – for safeguarding, insurance, or safety compliance

  • Legitimate interest – to operate and improve our services

 

7. Data Sharing and Third Parties

We do not sell your personal data. We may share data only when necessary, with:

  • Camp staff and safety coordinators

  • Third-party service providers (e.g., booking platforms, email tools)

  • Emergency responders or medical professionals (if required)

  • Co-hosted event partners (e.g., federations or host venues)

All third parties are expected to comply with data protection standards.

 

8. Minors' Data

As a youth-focused organisation, we handle data for children under 18 with parental or guardian consent. All youth data is handled in accordance with UK GDPR and safeguarding best practices.

 

9. Data Security

We use appropriate technical and organisational measures to protect your data, including:

  • Encrypted storage where possible

  • Secure third-party platforms

  • Limited access to sensitive information

  • Regular review of our data handling practices

 

10. Your Rights

You may have the right to:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Request deletion of your data

  • Withdraw consent at any time

  • Object to certain types of processing

To exercise your rights, contact us at: info@burnersbasecamp.com

 

11. Cookies and Analytics

Our website uses cookies and third-party tools (e.g., Google Analytics) to improve your experience. These may track user behaviour anonymously. You can manage cookie preferences in your browser settings.

 

12. International Data Transfers

If your data is transferred outside the UK (e.g., for a camp in Finland or Spain), we ensure it’s protected under equivalent legal safeguards, such as standard contractual clauses or partner agreements.

 

13. Retention of Data

We keep personal data only as long as necessary to fulfil the purposes outlined in this policy, unless required by law to retain it longer (e.g., safeguarding or insurance records).

 

14. Changes to This Policy

We may update this Privacy Policy to reflect changes in our practices or legal requirements. The latest version will always be published here with the “Effective Date” listed above.

 

15. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact:

Burners Basecamp
Email: info@burnersbasecamp.com
Phone: +44 7775 762552

bottom of page